Terms & Conditions of Sale
Alderfer Auction, 501 Fairgrounds Road, Hatfield, PA 19440. 215.393.3000.
By bidding at Alderfer Auction whether it be live, online, onsite, absentee or phone bid, you agree to be bound by Alderfer Auction’s Terms & Conditions stated here forth. Addendum statements made day of auction take precedence over previously printed materials.
The validity and interpretation of any of the terms and provisions of this agreement or of the rights and duties of the parties under this agreement shall be governed by the laws of the Commonwealth of Pennsylvania and venue of all proceedings shall occur in Montgomery County, PA.
1. Bidding Qualifications
Buyers must register for a bidding number by giving name, address, phone number, and identification acceptable to us. Please show your bidder number to the auctioneer after each purchase you make.
The highest bidder shall be the buyer, and if any dispute arises between two or more bidders, the auctioneer shall decide the buyer or immediately put the item up for sale again. In the event of a tie between an online bidder and the floor bidder, the successful bidder will be at the Auctioneer’s discretion. The auctioneer’s decision will be binding and final.
Some lots are offered subject to a reserve, which is a confidential minimum price below which such a lot will not be sold. The record of sale, kept by the auctioneer and clerk, will be taken as absolute and final in all disputes.
Live and Online Bidding
Live and Online Auctions are conducted in front of a live audience. During these events each item presented in the auction is also available for bidding in an online venue hosted by a third party provider. While the auctioneer is receiving bids from an assembled audience, phone and absentee bidders, the auctioneer is also taking bids from bidders who are bidding through the third-party providers in real time or by advance bidding. Following the auction the successful bidders are notified and payment arrangements are made; applicable buyer’s premium applies.
At its discretion, Alderfer Auction may also accept bids from approved internet bidders. Alderfer Auction or any of its staff shall not be held responsible or liable for any human or technical bidding errors, or internet bidding system shutdowns that may occur.
Alderfer Online Only Bidding
Alderfer Auction sometimes uses the services of a third party auction platform for online bidding. Please refer to third party website for how to register and bid online. Buyer is responsible for all online bidding. Alderfer Auction cannot place bids for the buyer as the buyer must properly register and bid through the third party platform.
At its discretion, Alderfer Auction may also accept bids from approved internet bidders. Alderfer Auction or any of its staff shall not be held responsible or liable for any human or technical bidding errors, or internet bidding system shutdowns that may occur.
Live Online Auctions (Online Only Auction with Multiple Bidding Platforms)
Auction is open for pre-bidding until the start of the auction at which time pre-bidding will cease and the auction will go live at the auction center (no live audience, just our auctioneer and auction staff). When the auction goes live, lots will be sold one at a time, in numerical order, by a live auctioneer who will be taking bids from multiple online bidding platforms, absentee and phone bids. During pre-bidding you are able to submit a max (maximum) bid. The bidding platform or our auction staff will bid on your behalf up to the maximum bid that you have entered. Once the auction goes live if you wish to increase your bid you will have to wait until that lot opens for bidding and enter any additional bids manually.
For those unable to attend the auction, Alderfer Auction offers the absentee bid service as a convenience to our patrons. Alderfer Auction will not be held responsible for error or failure to execute the bid(s). Absentee bids must be in writing and a fifty dollar ($50) minimum bid is required per item.
Phone bids must be in writing. All phone bids are required to open at $250 or half of the published estimate (whichever is greater and no less than $250). We suggest that phone and absentee bids be made 24 hours in advance to allow time for processing.
- Everyone leaving an absentee/phone bid must be willing to leave their credit card number to assure payment of a successful bid(s) is received by the end of the next day following an auction.
- Illegible bid(s) will be disregarded.
- Applicable sales tax will be added to the sales total unless a tax-exempt number is on file in our office by the day of the auction.
- Applicable Buyer’s Premium will be added to each purchase.
- All successful bid(s) requested to be shipped to the buyer will be sent by an in-house or third party shipper and billed by the shipper.
- Buyer is responsible to make shipping arrangements.
- Bids are executed in competition with the audience on an alternate basis. Due to uncertainties of bidding, a lot may sell to the audience for the same amount authorized by the absentee bid. To avoid this possibility, the absentee bidder may authorize Alderfer Auction to increase their bid by one increment by placing a (+) sign beside the bid price.
- Merchandise is to be removed from the Auction location during the specific auction’s stated pick-up dates and times.
- Alderfer Auction offers the absentee/phone bid service as a convenience to our patrons who are unable to attend the auction.
- Alderfer Auction will not be held responsible for error or failure to execute the bid.
- All items are sold as is without warranty or guarantee.
Alderfer Auction shall have the right to accept absentee and phone bids for any items consigned for any particular auction. Alderfer Auction reserves the right not to execute any absentee bid at its discretion and to have no liability for any inadvertent failure to execute any such bids.
Bidding Increments for Live & Phone Bidding
Generally, bidding increments are made as follows although Auctioneer has the discretion and authority to change. Online bidding increments may vary, see each auction for details.
Minimum Maximum Bid Increment
Dollar Amount Dollar Amount
US $0 US $49 US $5
US $50 US $199 US $10
US $200 US $499 US $25
US $500 US $999 US $50
US $1,000 US $1,999 US $100
US $2,000 US $4,999 US $250
US $5,000 US $9,999 US $500
US $10,000 US $19,999 US $1,000
US $20,000 US $49,999 US $2,500
US $50,000 US $99,999 US $5,000
US $100,000 and above at Auctioneer’s discretion
For Example: When price is at $150, the next bid increment is $160. When price is $250, the next bid increment is $275. When the price is $500, the next accepted bid is $550.
2. Buyer’s Premium, Sales Tax & Payment
Applicable buyer’s premium is applied per auction. The hammer price, buyer’s premium and sales tax shall be added together to reach the total purchase price for an item.
PA residents pay 6% sales tax unless a Tax-Exempt Form is on file. Please note when bidding on Live Auctioneers third-party platform and are an out-of-state buyer: if you live in a state that Live Auctioneers has sales tax nexus in, Live Auctioneers will include sales tax unless you have a valid tax exemption certificate on file with them.
Upon a successful online bid the credit card registered for said online bidding platform whether Alderfer Online or a 3rd party platform will be billed automatically for all winning bids within the auction.
Acceptable forms of payments are Visa, MasterCard, Discover, American Express, PayPal (with the exception of Firearms, Militaria & Sporting Auctions), wire transfer, money order, cash and check.
Payments are due immediately upon purchase and before exiting the facility. Returned checks will be assessed a $35 charge for insufficient funds.
Successful online bidders, who bid through a third party online bidding platform, will be assessed a 5% surcharge. This charge offsets the fee collected by the third party platform. For more information regarding this charge please see third party website for terms.
3. Pick-Up and Shipping
Customer Responsibility Check List:
- Pickup or Shipping Scheduling/Arrangements
- Vehicle, Helpers, Packing Supplies
- Review Terms
Alderfer Auction offers in-house shipping, subject to limitations. Shipping, handling and insurance fees are additional to the total purchase price. YOU ARE RESPONSIBLE FOR MAKING SHIPPING ARRANGEMENTS. Fees must be paid in advance by credit card. If you choose to ship your item, Alderfer Auction never automatically assumes that you want shipping. Please email shipping at firstname.lastname@example.org if you have questions.
While we try to provide shipping for most items that our auctions offer, items that are large, heavy or more fragile in nature will need to be shipped by a third party. It is at the discretion of the shipping department to determine which items can be shipped and which will require third-party shipping. Please see a list of our shippers below.
Collegeville UPS Store #3575
Hatfield UPS Store #5007
Craters and Freighters of Philadelphia
Top Notch Transport
Alderfer Auction is not responsible for any damage or loss that occurs via a third-party shipper.
Alderfer Auction may refuse shipping an item due to the size, weight, and fragile nature of certain items. We do not offer in-house shipping for: framed canvas paintings, glassware, statues/figurines made of glass, porcelain, or other breakable materials. We understand for some items there may be exceptions, however it is at the discretion of the shipping department to determine which items can be shipped and which items will require third-party shipping.
If you choose to pick-up your lots at the Auction Center, you must schedule a pickup appointment via https://booking.appointy.com/alderferauction. Appointments are accepted Monday – Friday 9:00AM – 4:00PM. Packing materials are the responsibility of the purchaser.
Fine and Decorative Arts Shipping
For Fine and Decorative Arts and Collectors auctions, please contact email@example.com to request shipping. While we try to provide shipping for most items that our auctions offer, oversized, heavy or more fragile items will need to be shipped third-party. In addition, Alderfer Auction does not have an export license so all international shipments valued at $2,500.00 or higher, including hammer price and buyer’s premium, must be shipped by a third-party shipper.
Jewelry purchased with a credit card by first time customers of Alderfer Auction will not be express shipped and may take up to 7 – 10 business days to be released for shipping. This hold on shipping does not apply to payment made with cash, money order, wire transfer, payment through a third-party bidding platform and payment through PayPal provided that the shipping address on the PayPal transaction matches the shipping address we are provided.
See below in #10 Firearms.
Alderfer Auction can provide limited in-house shipping through USPS on international purchases under $200.00, that are not oversized, heavy or fragile. Purchases over $200.00, or ones not eligible for in-house shipping will be referred to a third-party shipper.
4. Holding & Handling Fees; Product Abandonment
We would like to take this opportunity to thank you for your business and make you aware of a new policy beginning November 2, 2020.
Due to our increased online business and space limitations, auction items must be picked up in a timely manner within 10 business days of auction close.
Thus, we are implementing a Holding and Handling Program effective November 2, 2020. When you are a winning bidder of an Alderfer Online (at offsite location) you are required to pick-up your items at that location on given date and scheduled time.
If you request to have your lots brought back (at additional cost) from a location to Alderfer Auction, Hatfield, you are required to pick-up items within 10 business days.
Following industry standards, after business 10 days you will be assessed a $5.00 per lot, per day, Holding and Handling fee. This fee will be assessed and charged to your credit card upon pickup of your items. Please note that if items are picked up within 10 days, you will not incur a fee. Please note that equipment and vehicle Holding and Handling fees are $125/month.
Please note that unpaid items still remaining at our auction center 30 calendar days after the auction date will be considered abandoned and will be consigned to a future auction without additional notice to the purchaser.
5. Warranty & Condition Reports
All announcements made on auction day shall take precedence over previously distributed information, print or electronic media.
All items are sold "AS-IS, where-is" with no warranty expressed or implied. Descriptions are believed to be accurate but not guaranteed. Please bid accordingly if you are uncertain of the condition or use of an item. Statements by Alderfer Auction regarding the condition of objects are for guidance only and should not be relied upon as statements of fact, and do not constitute a representation or assumption of liability by Alderfer Auction. Photographs may also be used to represent condition of an item.
While every effort is made to determine provenance, authenticity and condition, it is the responsibility of the Bidder to arrive at their own conclusion prior to bidding. Provenance and authenticity including attributions are guaranteed by neither the consignor nor Alderfer Auction.
Alderfer Auction strongly encourages bidders to personally inspect all lots. The Bidder should also review online descriptions, listings and/or catalogs to obtain necessary information. Bidders may contact Alderfer Auction for a condition report at ConditionReport@AlderferAuction.com. Alderfer Auction will attempt to furnish one, but shall not be liable for failing to do so. All auction inquiries must be received a minimum of 48 hours prior to the start of the auction.
Textiles including rugs, are subject to varying degrees of wear, soiling and damage including pest damage and dry rot. Bidders are responsible to satisfy themselves regarding the condition of the items they are bidding on from the information and photographs provided, by personal inspection at preview or by calling Alderfer Auction prior to preview for a condition report. All items are sold “AS IS.”
Item estimates provided in print or electronic media are not a representation or a prediction of the hammer price that will be realized at auction, which may be substantially different from our original estimates. We shall not be liable for any discrepancies between our estimates and a price realized.
Any appraisal, estimate or opinion expressed by any principal or employee of Alderfer Auction, consultant to Alderfer Auction, or other person with respect to the anticipated auction price of any item or merchandise is a statement of opinion only and Alderfer Auction makes no guarantee, warranty or agreement with respect to the sale price of any item.
7. Artwork Authorship & Authenticity
- If we say "c." for circa, a certain date, then it was made within 25 years of that date.
- Measurements are given within 1" of actual size.
- Measurements are given height before width.
- WAF means With All Faults
- Alderfer Auction is not responsible for color variations in print and electronic media.
- Alderfer Auction is not responsible for typos in print and electronic media.
- Terms & Conditions may change frequently and without notice. Latest version of Terms & Conditions will always supersede any previous printed or online statements.
- Name of Artist- Indicates that the work, in our best judgment, is by the named artist.
- Attributed to- In our best judgment, the work may be by the artist.
- Circle of- In our best judgment, a work of the period of the artist and closely related to the artist's style.
- School of- In our best judgment, a work by a pupil or follower of the artist.
- After- In our best judgment, a copy of the known work of the artist.
- In the Manner of- This painting represents the style of the named artist but was painted at a later date; the authorship is unknown.
Signature- The signature, inscriptions and dates are transcribed in print as they appear and are located as follows:
SLL: Signed Lower Left
SLR: Signed Lower Right
SUL: Signed Upper Left
SUR: Signed Upper Right
SLC: Signed Lower Center
SUC: Signed Upper Center.
- If we state "signed" in our opinion, the signature is of the named artist.
- If we state "bears signature" in our opinion, the signature might be that of the artist, but we make no guarantee that the work is by the named artist.
Authentication Policy for the sale of US/Foreign Coins, Autographs, Comic Books, Sports Cards, Diamonds and Gemstones.
- Items offered for sale are described and graded by Alderfer Auction Team of specialists, relying on personal knowledge, comparable sales and research in their respective fields. These items are described for information purposes, and are sold “As Is”. Buyer(s) shall satisfy themselves through inspection, photos and/or condition reports.
- ONLY guarantee of authentication is if documentation is provided by a third-party service including- PSA, SGC, ANACS and GIA.
8. Clocks and Watches
Due to the sensitive and mechanical nature of clocks and watches, we do not guarantee them to be in running or working condition.
If we say "Chippendale Mahogany Chest of Drawers," we represent that the piece was made during that period.
If we say "Chippendale Style Mahogany Chest of Drawers," we represent that the piece looks like the period mentioned, but it was crafted at a later date.
Alderfer Auction is a Licensed Federal Firearms Dealer (FFL) located in southeastern Pennsylvania. Whether you are buying or selling firearms at Alderfer Auction you will be assured that your firearms have been processed according to the rigorous regulations established by the Federal Government. It is recommended that all Firearms be checked by a competent gunsmith before firing to ensure safe usage.
A $15 per gun transaction fee will be assessed for gun registration; $10 per gun transaction fee thereafter which is in addition to the total purchase price.
All firearms are sold in accordance with Federal and Pennsylvania State Laws. All post 1898 (Modern) firearms must be registered in compliance with Federal and State Law. Purchasers of Modern firearms who are Pennsylvania residents must complete state and federal registration forms at Alderfer Auction, 501 Fairgrounds Rd., Hatfield, PA 19440, or provide a signed copy of a Federal Firearms License from a dealer that your purchase can be shipped to. FFL Dealers and out-of-state buyers must have in their possession on the day of sale, signed copies of their Federal Firearms License in order to accept same-day delivery of modern firearms. Buyers who act as agents for FFL dealers must have a letter of agency as well as a signed copy of the dealers Federal Firearms License (FFL). Internet bidders who are out-of-state buyers and FFL dealers must fax a current FFL license within 24 hours of the close of the sale to Alderfer Auction at 215-368-9055. Curio & Relic FFL licenses will be accepted on auction lots indicated in the description "(C&R)”.
Specific State Restrictions
Auctions may contain many firearms and items that are non-compliant (not allowed) in certain States. Alderfer Auction WILL NOT ship or SELL any of these items that are prohibited in any State. We are aware of these Sates and their Laws and it is the duty of each potential bidder to make sure they are allowed to own this legally in their respective States. Alderfer Auction WILL NOT convert or make any firearm compliant to meet a certain State's requirements. Listed here are state laws restricting the sale of certain high-capacity magazines. These are STATE laws, sometimes there are COUNTY or CITY laws with stricter restrictions. It is your responsibility to be or become familiar with local gun laws.
California: We do not ship, sell, or offer for sale any magazines over 10 rounds to anyone in California or anyone using a billing address in the state of California.
D.C.: We do not ship, sell, or offer for sale any magazines over 10 rounds to anyone in the District of Columbia or anyone using a billing address for the District of Columbia.
Hawaii: We do not ship, sell, or offer for sale any magazines over 10 rounds that may fit a handgun to anyone in Hawaii or anyone using a billing address in the state of Hawaii.
Illinois: We do not ship, sell, or offer for sale any magazines over 12 rounds to anyone in Chicago, IL or anyone using a billing address in Chicago, IL. We do not ship, sell, or offer for sale any magazines over 15 rounds to anyone in Aurora, IL or anyone using a billing address in Aurora, IL.
Maryland: We do not ship, sell, or offer for sale any magazines over 20 rounds to anyone in Maryland or anyone using a billing address in the state of Maryland.
Massachusetts: We do not ship, sell, or offer for sale any magazines over 10 rounds to anyone in Massachusetts or anyone using a billing address in the state of Massachusetts.
New Jersey: We do not ship, sell, or offer for sale any magazines over 10 rounds to anyone in New Jersey or anyone using a billing address in the state of New Jersey. Firearms cannot be picked up at Alderfer Auction. All firearms must be shipped to a FFL holder in your state (including bb, pellet, and black powder items). Assault weapons and banned firearms cannot be purchased at Alderfer Auction; find complete list per N.J.S. 2C:39 – 1.
New York: We do not ship, sell, or offer for sale any magazines over 10 rounds to anyone in New York or anyone using a billing address in the state of New York.
Any firearms sold containing prohibited magazines as mentioned above will be shipped less the banned magazine, no refunds will be offered.
Purchasers may inspect the merchandise and are urged to do so. The Auctioneer makes no warranty as to condition and shall not be responsible for any defects in any Lot. Any used firearm should be inspected by a competent gunsmith for safety, function, and proper ammunition type/size before attempting to fire. Any description of mechanical function or condition does NOT mean the gun has been inspected or tested for firing capabilities. All goods are exposed for Public Exhibition and for Internet buyer's, condition is described in the listings.
Please send all FFL’s to firstname.lastname@example.org or text a copy to 833-609-5701.
Antique firearms, please complete and submit Shipping Request Form at https://www.alderferauction.com/services/shipping.
Alderfer Auction is FFL approved and therefore all shipping, packing and insurance are handled by us. Fees must be paid in advance and the shipping cost will be applied to your credit card on file. Shipping, handling and insurance fees will be applied to each item. To economize, we will pack multiple items of similar size and type together if possible.
All firearms require insurance and a required signature.
Any winning bid outside the continental United States must make arrangements with an FFL Importer/Exporter. The bidder is responsible for all shipping costs related to Alderfer Auction and to the Importer/Exporter.
- $25 for the first long gun
- $10 for each additional long gun
- $11 for the first handgun
- $6 fee for each additional handgun
Any winning bidder wanting to ship a firearm or firearms outside of the continental United States must make arrangements with an FFL Importer/Exporter. The bidder is responsible for all shipping costs related to Alderfer Auction requirements as stated above to the Importer/Exporter, and all costs in accordance with the Importer/Exporter in shipping the firearm(s) to said bidder.
Questions regarding shipping, handling and insurance costs or tracking of your package, please contact our shipping department at shipping@AlderferAuction.com.
Please allow 2 weeks for shipping from receipt of payment. You will receive an emailed tracking number once your package is shipped.
11. Endangered Species
Each threatened and endangered species will be assessed on a case-by-case basis as mandated by State and Federal laws. If you have questions please call 215.393.3000.
12. Estate Sale Auctions
Alderfer Auction conducts auctions at various different onsite locations through online only timed auctions. The terms and conditions mentioned herein apply to these auctions along with the requirements below regarding merchandise pick-up.
Designated pick-up times are established for customers to remove their purchased items. Schedule a pick-up time via https://booking.appointy.com/alderferauction or call 215.393.3000. https://booking.appointy.com/alderferauction instructions will be included in your invoice.
NO REFUNDS will be given on purchased items that are not picked up during the designated pick-up time.
Delivery fees are additional to the total purchase price. Please call or email for delivery fees for your particular lot(s). Fees must be paid in advance by credit card. If you choose to have your item(s) delivered, YOU ARE RESPONSIBLE FOR MAKING DELIVERY ARRANGEMENTS. Please call us to arrange these services no later than 24 hours prior to the auction pick-up time.
If you are in need of your purchase being brought back to Alderfer Auction for pick-up at our facility or would like the item(s) to be delivered to your home, call or email to make delivery arrangements:
13. Limitations of Liability
Alderfer Auction is not liable for any breach or default by the consignor of a Lot. Alderfer Auction may withdraw any item before the sale if there is doubt as to the authenticity, title, or laws restricting the sale of the item or the accuracy of the Consignor’s representations.
14. Governing Law
Pennsylvania State Law prohibits any owner from bidding on their own merchandise to enhance the value. “Bidding in” or bidding on behalf of the Consignor shall be grounds for discontinuation of the auction and a claim for any resulting damages including, but not limited to, a reasonable amount for lost commissions.
Alderfer Auction logo(s), content and photography are copyright materials that may not be copied, used or duplicated without the written consent of Alderfer Auction, 501 Fairgrounds Rd., Hatfield, PA 19440.